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Privacy Policy

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Effective Date: 31/10/2025

At Wordmox, operated by EVOLVECORE LTD, we are committed to protecting your privacy and ensuring that your personal data is handled safely, transparently, and in compliance with applicable data protection laws, including the UK Data Protection Act 2018 and the General Data Protection Regulation (GDPR).

This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website or engage with our services.

Company Details
Company Name: EVOLVECORE LTD
Company Number: 15105004
Jurisdiction: United Kingdom
Registered Address: 27 Old Gloucester Street, London, United Kingdom, WC1N 3AX
Email: info@wordmox.com
Phone: +44 77 2334 7003
Website: www.wordmox.com

1. Information We Collect

We may collect and process the following categories of personal information:

           a) Information you provide directly:

  • Name and surname
  • Email address
  • Phone number
  • Company details (if applicable)
  • Billing or payment information
  • Any other details you choose to provide voluntarily via forms, messages, or uploaded files

    b) Information collected automatically:
    When you visit our website, we may collect limited technical data automatically, including:
  • IP address and device information
  • Browser type and version
  • Pages visited, duration of visit, and interaction logs
  • Referring websites or links

This data helps us improve website functionality and user experience.

2. How We Use Your Information

We process your personal data only for legitimate business purposes, including to:

  • Process and fulfill translation and localization service orders
  • Communicate with you regarding inquiries, quotes, or ongoing projects
  • Provide updates, marketing offers, or service announcements (with your consent)
  • Improve and personalize our website, services, and customer experience
  • Ensure compliance with legal obligations and internal record-keeping

We do not use your data for automated decision-making or profiling that produces legal effects.

3. Legal Basis for Processing

Under the GDPR, we process personal data only when one or more of the following lawful bases apply:

  • Contractual necessity: To fulfill a contract or take steps prior to entering one.
  • Legitimate interest: To operate and improve our services, provided it does not override your rights.
  • Consent: When you voluntarily subscribe to our newsletters or provide information via forms.

Legal obligation: To comply with UK or EU laws and regulations.

4. How We Protect Your Information

We apply industry-standard security measures to safeguard your personal data, including:

  • SSL encryption for all web traffic
  • Secure, access-controlled servers
  • Regular system audits and data monitoring
  • Staff confidentiality agreements and access restrictions

While we strive to protect your personal data, no method of transmission over the Internet is completely secure. We therefore cannot guarantee absolute security but will act promptly in case of any data breach.

5. Sharing Your Information

We do not sell, rent, or trade your personal information.
We may share data only with:

  • Trusted service providers (such as payment processors, hosting partners, or translators under NDA) to facilitate our operations.
  • Regulatory or legal authorities if required by law or to protect our rights, users, or the public.

All third parties handling data on our behalf are bound by strict confidentiality and data protection agreements.

6. Cookies and Tracking Technologies

Our website uses cookies to enhance user experience, analyze web traffic, and personalize content.
Cookies are small text files placed on your device. You can choose to accept or decline cookies in your browser settings.

For more information, please refer to our Cookie Policy (available on our website).

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.
Typically:

  • Client project data: up to 3 years after project completion.
  • Accounting and invoicing data: 6 years (as required by UK tax law).
  • Marketing data: until consent is withdrawn.

After expiry, data is securely deleted or anonymized.

8. Your Rights

Under the GDPR, you have the following rights:

  • Right of access: To request a copy of your personal data.
  • Right to rectification: To correct inaccurate or incomplete information.
  • Right to erasure: To request deletion of your data (“right to be forgotten”).
  • Right to restriction of processing: To limit how we use your information.
  • Right to data portability: To receive your data in a structured format.
  • Right to object: To processing based on legitimate interests or for marketing purposes.

To exercise any of these rights, please contact us at info@wordmox.com.
We may require verification of identity before processing your request.

9. International Data Transfers

In some cases, we may transfer personal data to trusted partners or servers located outside the UK or European Economic Area (EEA).
Where such transfers occur, we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place to maintain data protection standards equivalent to the UK/EU.

10. Third-Party Links

Our website may contain links to external websites.
We are not responsible for the content, privacy practices, or security of third-party websites.
We encourage you to review the privacy policies of any sites you visit.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect legal, technical, or business changes.
Updates will be posted on this page with a revised Effective Date.
Significant changes will be communicated via email or on our website noticeboard.

12. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:

EVOLVECORE LTD
27 Old Gloucester Street, London, United Kingdom, WC1N 3AX
info@wordmox.com
+44 77 2334 7003
www.wordmox.com